Lightbulb is hiring an Operations & Admin Officer in London
Salary: £160 per day (£41,600 full-time equivalent)
Hours: 3 days per week (flexible hours, with the possibility of increasing the number of days worked)
Location: London-based, with flexible working arrangements
Deadline: 16th February
Starting date: 16th March
About us
The Lightbulb Trust is a grant-making foundation that works with grassroots organisations and social enterprises supporting marginalised communities in West London and across the UK. From local youth clubs to national initiatives, we support and connect inspirational organisations that are bringing about positive change and are contributing to social mobility.
About you
We are looking for a highly organised, proactive and thoughtful individual who enjoys supporting a grant-making foundation to run smoothly and effectively. You will have experience working in a foundation, charity or other mission-driven organisation, and be comfortable juggling a broad range of responsibilities across operations, finance, communications, and partner support.
You will be someone who takes pride in good systems and clear records, spots opportunities to improve processes, and is confident working independently while staying closely connected to the Director. You will be reliable, detail-oriented and warm in your approach, able to communicate clearly with grantees, trustees and external stakeholders, and motivated by supporting organisations doing meaningful social impact work.
Please find a list of desirable skills below:
- Exceptional communication and interpersonal skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and GoogleDrive
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively
- Basic bookkeeping skills would be helpful, but training will be given
- Team player with exceptional ability to get things done remotely and independently
- CRM experience
- An interest in social impact and grant-making would be a plus
The role
We are looking for an experienced administrator with at least five years’ experience who can provide administrative and operational support to the Trust. The role is varied and dynamic. We focus our grant-making activities in West London and encourage people who are based locally to apply.
Some of the key activities include:
- Partner support: Support the Director in managing all grantees and partners, including drafting grant letters, contracts, tracking impact reports, scheduling calls and visits, and matching partners with pro bono support. Help with the preparation of 4-5 annual funding panels, including reviewing applications, scheduling meetings and emailing applicants.
- Finance: Bookkeeping, organising invoices and payments, and supporting the preparation of the Trust annual accounts and audits.
- Operations: Proactively identify opportunities to streamline processes and improve efficiency within the Trust, including leading on research and CRM migration. Help organise, save, and maintain accurate records of relevant meetings, grants, and impact investments.
- Events: Help with the organisation of the Trust’s annual partner event in London and represent the Trust in relevant events (around 2-3/month).
- Governance: Support the preparation of the Trust’s annual impact report and Trustee meeting presentations and supporting papers.
- Communications: Updating information on the Trusts’ website and online presence, monitoring the Trust’s email and inbound requests.
Equity, Diversity and Inclusion:
As part of our commitment to championing voices from across all communities, we acknowledge the barriers faced by people who have been impacted by poverty and experienced by women, LGBTQ+ people, disabled people and people from racialised communities. We actively encourage applicants from all sections of the community to champion and represent the voices we support through our work.
We focus our grant-making activities in West London and encourage people who are based locally to apply. We will prioritise applicants with lived experience of the inequalities faced by the local community in West London.
Accessibility
If you need any adjustments made to the application process or have any questions regarding accessibility within the role, please do get in touch.
How to apply
Please send your CV and a short cover letter (no more than 100 words) to info@lightbulbtrust.org by the 16th February 2026. Please explain why you are interested in the role and in working with The Lightbulb Trust. We are a place-based funder and will not consider applications from candidates who are not currently based in London.
We value thoughtful use of technology and AI, but we are most interested in hearing your genuine voice. You do not need to meet every requirement listed above. What matters most is your work ethic, willingness to learn and motivation to contribute to meaningful social impact.
Lightbulb is hiring an Operations & Admin Officer in London
Salary: £160 per day (£41,600 full-time equivalent)
Hours: 3 days per week (flexible hours, with the possibility of increasing the number of days worked)
Location: London-based, with flexible working arrangements
Deadline: 16th February
Starting date: 16th March
About us
The Lightbulb Trust is a grant-making foundation that works with grassroots organisations and social enterprises supporting marginalised communities in West London and across the UK. From local youth clubs to national initiatives, we support and connect inspirational organisations that are bringing about positive change and are contributing to social mobility.
About you
We are looking for a highly organised, proactive and thoughtful individual who enjoys supporting a grant-making foundation to run smoothly and effectively. You will have experience working in a foundation, charity or other mission-driven organisation, and be comfortable juggling a broad range of responsibilities across operations, finance, communications, and partner support.
You will be someone who takes pride in good systems and clear records, spots opportunities to improve processes, and is confident working independently while staying closely connected to the Director. You will be reliable, detail-oriented and warm in your approach, able to communicate clearly with grantees, trustees and external stakeholders, and motivated by supporting organisations doing meaningful social impact work.
Please find a list of desirable skills below:
- Exceptional communication and interpersonal skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and GoogleDrive
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively
- Basic bookkeeping skills would be helpful, but training will be given
- Team player with exceptional ability to get things done remotely and independently
- CRM experience
- An interest in social impact and grant-making would be a plus
The role
We are looking for an experienced administrator with at least five years’ experience who can provide administrative and operational support to the Trust. The role is varied and dynamic. We focus our grant-making activities in West London and encourage people who are based locally to apply.
Some of the key activities include:
- Partner support: Support the Director in managing all grantees and partners, including drafting grant letters, contracts, tracking impact reports, scheduling calls and visits, and matching partners with pro bono support. Help with the preparation of 4-5 annual funding panels, including reviewing applications, scheduling meetings and emailing applicants.
- Finance: Bookkeeping, organising invoices and payments, and supporting the preparation of the Trust annual accounts and audits.
- Operations: Proactively identify opportunities to streamline processes and improve efficiency within the Trust, including leading on research and CRM migration. Help organise, save, and maintain accurate records of relevant meetings, grants, and impact investments.
- Events: Help with the organisation of the Trust’s annual partner event in London and represent the Trust in relevant events (around 2-3/month).
- Governance: Support the preparation of the Trust’s annual impact report and Trustee meeting presentations and supporting papers.
- Communications: Updating information on the Trusts’ website and online presence, monitoring the Trust’s email and inbound requests.
Equity, Diversity and Inclusion:
As part of our commitment to championing voices from across all communities, we acknowledge the barriers faced by people who have been impacted by poverty and experienced by women, LGBTQ+ people, disabled people and people from racialised communities. We actively encourage applicants from all sections of the community to champion and represent the voices we support through our work.
We focus our grant-making activities in West London and encourage people who are based locally to apply. We will prioritise applicants with lived experience of the inequalities faced by the local community in West London.
Accessibility
If you need any adjustments made to the application process or have any questions regarding accessibility within the role, please do get in touch.
How to apply
Please send your CV and a short cover letter (no more than 100 words) to info@lightbulbtrust.org by the 16th February 2026. Please explain why you are interested in the role and in working with The Lightbulb Trust. We are a place-based funder and will not consider applications from candidates who are not currently based in London.
We value thoughtful use of technology and AI, but we are most interested in hearing your genuine voice. You do not need to meet every requirement listed above. What matters most is your work ethic, willingness to learn and motivation to contribute to meaningful social impact.
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