Lightbulb is hiring an Admin Officer
Salary: £160 per day (£20 hourly rate)
Hours: 2-3 days per month (flexible hours, with the possibility of increasing the number of days worked)
Location: Remote (ideally based in West-London)
Deadline: 3rd July 2024
Starting date: 16th September 2024
About us
The Lightbulb Trust is a grant-making foundation that works with grassroots organisations and social enterprises supporting marginalised communities in West London and beyond. From local youth clubs to national initiatives, we support and connect inspirational organisations that are bringing about positive change and are contributing to social mobility.
The role
We focus our grant-making activities in West London and encourage people who are based locally to apply. We will prioritise applicants with lived experience of the inequalities faced by the local community in West London.
We are looking for a freelancer who can provide admin support to the Trust. Your role will be diverse and dynamic – please find some of the key activities below:
- Operations: Proactively identify opportunities to streamline processes and improve efficiency within the Trust. Help organise, save and keep good records of relevant meetings, grants, and impact investments
- Communications: Updating information on the Trusts’ website and online presence, monitor the Trust’s email and inbound requests
- Finance: Bookkeeping, organising invoices and payments, as well as supporting the preparation of the Trust annual accounts
- Partner support: Support the Director in managing all grantees and partners, including drafting grant-letters, contracts, tracking impact reports, scheduling calls and visits, and matching partners with pro-bono support. Help with the preparation of 4-5 annual funding panels, including scheduling meetings and emailing applicants
- Events: Help with the organisation of the Trust’s annual partner event in London and represent the Trust in relevant events when necessary
- Governance: Support the preparation of the Trust’s annual impact report and Trustee meeting presentations and supporting papers, coordinating virtual trustee meeting schedules, drafting and distributing minutes
Skills
- Exceptional communication and interpersonal skills, both written and verbal (English)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Drive
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively
- Basic bookkeeping skills would be helpful, but training will be given
- Team player with exceptional ability to get things done remotely and independently
- An interest in social impact and grant-making would be beneficial, but not essential
Equity, Diversity and Inclusion
We are committed to ensuring that marginalised communities have access to high-quality support in order to achieve their full potential. As part of our commitment to championing voices from across all communities, we acknowledge the barriers faced by people who have been impacted by poverty and experienced by women, LGBTQ+ people, disabled people and people from ethnic minority backgrounds. We actively encourage applicants from all sections of the community to champion and represent the voices we support both within and outside of our organisation.
Accessibility
If you need any adjustments made to the application process or have any questions regarding accessibility within the role, please do get in touch.
How to apply
Please send your CV and a short cover letter (no more than 150 words) to info@lightbulbtrust.org by the 3rd July 2024.
Lightbulb is hiring an Admin Officer
Salary: £160 per day (£20 hourly rate)
Hours: 2-3 days per month (flexible hours, with the possibility of increasing the number of days worked)
Location: Remote (ideally based in West-London)
Deadline: 3rd July 2024
Starting date: 16th September 2024
About us
The Lightbulb Trust is a grant-making foundation that works with grassroots organisations and social enterprises supporting marginalised communities in West London and beyond. From local youth clubs to national initiatives, we support and connect inspirational organisations that are bringing about positive change and are contributing to social mobility.
The role
We focus our grant-making activities in West London and encourage people who are based locally to apply. We will prioritise applicants with lived experience of the inequalities faced by the local community in West London.
We are looking for a freelancer who can provide admin support to the Trust. Your role will be diverse and dynamic – please find some of the key activities below:
- Operations: Proactively identify opportunities to streamline processes and improve efficiency within the Trust. Help organise, save and keep good records of relevant meetings, grants, and impact investments
- Communications: Updating information on the Trusts’ website and online presence, monitor the Trust’s email and inbound requests
- Finance: Bookkeeping, organising invoices and payments, as well as supporting the preparation of the Trust annual accounts
- Partner support: Support the Director in managing all grantees and partners, including drafting grant-letters, contracts, tracking impact reports, scheduling calls and visits, and matching partners with pro-bono support. Help with the preparation of 4-5 annual funding panels, including scheduling meetings and emailing applicants
- Events: Help with the organisation of the Trust’s annual partner event in London and represent the Trust in relevant events when necessary
- Governance: Support the preparation of the Trust’s annual impact report and Trustee meeting presentations and supporting papers, coordinating virtual trustee meeting schedules, drafting and distributing minutes
Skills
- Exceptional communication and interpersonal skills, both written and verbal (English)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Drive
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively
- Basic bookkeeping skills would be helpful, but training will be given
- Team player with exceptional ability to get things done remotely and independently
- An interest in social impact and grant-making would be beneficial, but not essential
Equity, Diversity and Inclusion
We are committed to ensuring that marginalised communities have access to high-quality support in order to achieve their full potential. As part of our commitment to championing voices from across all communities, we acknowledge the barriers faced by people who have been impacted by poverty and experienced by women, LGBTQ+ people, disabled people and people from ethnic minority backgrounds. We actively encourage applicants from all sections of the community to champion and represent the voices we support both within and outside of our organisation.
Accessibility
If you need any adjustments made to the application process or have any questions regarding accessibility within the role, please do get in touch.
How to apply
Please send your CV and a short cover letter (no more than 150 words) to info@lightbulbtrust.org by the 3rd July 2024.
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